Roadmaps describe intended sequence. Walls describe occupancy. In a stalled pipeline the same names appear in both places, but the bench has not touched the work for a quarter. People still speak as if the trial were live because nobody held a funeral for it.
A mapping session asks only three piles: live, parked, and closed. Live means a named person will touch the record this month. Parked means the question still matters and no one is assigned. Closed means the group agrees not to speak of it as current work. Arguments belong on the wall, not in a later summary that sands them down.
Missing records are marked as missing. Inventing a status to keep the wall tidy recreates the roadmap problem. If a trial has no owner willing to take the live pile, it is parked, even if last year’s plan said otherwise.
Georgia-based groups and visiting teams use the same three piles. The geography of the office does not change the occupancy test. After the session, the typed list should match the photographs of the wall. If they diverge, the photographs win until the group reconvenes.